[CLOSED] We’re Hiring! Assistant Program Manager

News Rebus Community

About Rebus

The Rebus Foundation is a registered charity, established in April 2016 with a mandate to reimagine the academic ecosystem in inventive, responsive ways based on open principles. We are a small but innovative team looking for new members who embody our dynamism and entrepreneurial spirit. We value family-friendly work culture and work/personal life balance. We are continuously reinventing our practices to realize our long-term vision of open education, particularly in light of a global pandemic that has forced a reckoning of educational practices all over the world. 

Rebus Community is the arm of Rebus Foundation that focuses on open educational resources (OER) and collaborative open publishing. It is generously supported by funding from the Hewlett Foundation and the Internet Archive. Rebus Community supports open educational publishing through the Textbook Success Program, which provides professional development for faculty and librarians looking to create and improve open educational resources. We create webinars, workshops, and freely licensed guides on OER-related topics and support institutions looking to prioritize open educational resources to reduce costs and more equitably serve their students.

We’re looking for

We seek an assistant program manager who, working closely with the project lead, will support the development of new program offerings, lead trainings on open education practices, engage a team of faculty facilitators, and provide related sales and administrative support. We are looking for someone who has experience in community management, familiarity with open education, and is at ease collaborating with groups of facilitators, participants, and open advocates to ensure smooth programming. The ideal candidate will possess some institutional experience (for example as a librarian or  an instructional designer), and must be comfortable representing Rebus across a variety of public-facing avenues. We are looking for an organized and focused individual, ready to coordinate with a small team of passionate, mission-driven people.This is a new role, so there is a great opportunity to shape and grow the position. 


This role has split time between program delivery, new program development, and related operational and marketing responsibilities.

Textbook Success Program (TSP)

The TSP is a year long course that develops OER leads as project managers and faculty as creators of Open Textbooks. In this role, you will:

  • Assist the project lead to ensure the smooth running of the Textbook Success Program
  • Oversee a small and growing team of external faculty (and program alumni) who partner to facilitate program offerings
  • Support the development of faculty training
  • Coordinate with program participants to answer questions, resolve issues

New programming

We are continually developing new courses, services, and resources to support the creation, adoption, and use of OER. Working with the project lead, you will:

  • Develop new resources, courses, and modules 
  • Conduct research and assess new funding opportunities 
  • Assess project viability in light of potential revenue streams
  • Lead trainings on topics related to OER, open education practices, and open publishing

Operations and marketing

As a small team, the success of the TSP and our other programming depends on sharing responsibility across operations and marketing tasks. Working with the project lead, you will:

  • Prepare and present marketing materials and reports relating to programs and participants
  • Provide input on marketing & sales strategies to the project lead
  • Prepare contracts and invoices for Rebus Community’s services
  • Perform other administrative tasks
  • Coordinate with members of teams from other Rebus Foundation projects to share resources when necessary

At a rapidly evolving and responsive organization, work may change and other duties may be assigned.

About you

Required skills and experience:

  • You have at least 2 years of community management, program management, or relevant experience/certification
  • You have a strong public service orientation with the ability to interact effectively with faculty, students, and others working in higher education
  • You have experience with writing guides, newsletters, or other marketing material
  • You are an excellent written and verbal communicator

Additional candidate assets

Most of the following should apply:

  • You take initiative and eager to grow into a leadership role
  • You are creative and excited to try new ways of doing things
  • You have knowledge of the open education field, Creative Commons licenses, open publishing, open pedagogy, and/or higher education
  • You have knowledge of inclusive design and accessibility best practices within publishing
  • You are comfortable collecting and using data to present reports and make decisions
  • You are familiar using Google Suite, Discourse, Pressbooks, Mailchimp, Adobe InDesign, and Twitter
  • You are mission-driven and fuelled to improve the educational sector

We are looking for people with a range of experiences and ideas, who can bring fresh perspectives and guidance to our team. Even if you do not check off all the above points, we encourage you to apply. Give us a sense of who you are and why you want to work with us. Your application will be given the care and consideration it deserves.

Working Hours

Rebus Foundation is headquartered in Montreal, though the team is currently remote. The successful candidate can work at headquarters once that becomes a possibility, or work remotely on a permanent basis. The role is conceived to be full-time, but given the current pressures, particularly on those with caregiving duties, we do not wish this to be a barrier to the right candidates. If you believe you are qualified but are unable to commit to a full time workload at this time (but will be available for full-time work in May 2021), please apply and indicate that you would like to explore different ways of structuring the role. Some flexibility in working hours is required since programming will be offered to faculty and institutional staff on scheduled academic breaks.

Compensation, Benefits, and Workplace Culture

Compensation: CA$45,000 to CA$55,000 based on experience.

Rebus is committed to building a diverse team, with people from a range of backgrounds and experiences. We believe that diverse teams help drive innovation. Equity, inclusion, and diversity are core values for us, for the programs and technologies we build, and the communities we support. We strive to ensure that our team reflects these values. Some of the ways in which we commit to those values include:

  • Health and dental insurance for all employees based in Canada
  • Maintaining a work environment that is supportive of those with caregiving responsibilities
  • Offering generous leave allocations, including illness, mental health, volunteer, and protest leave
  • Offering flexibility in working hours

How to apply 

Please send an email to: jobs@rebus.foundation by 31st January 2020.

Subject: [Application] Assistant Program Manager

Applications must include a CV and cover letter containing an explanation of why you’d like to join us. Complete applications will be reviewed on a rolling basis. We look forward to hearing from you.

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